How to Plan a Great Event Highlight Video (With Real Examples)

1. What to Capture During Your Event

A great highlight video isn’t just a recap, it’s a crafted story. Make sure to include:

• Speaker walk-ons and high-energy intros
• Audience reactions and applause
• Networking and behind-the-scenes moments
• Branded visuals (banners, signage, stage design)
• Crowd energy: clapping, laughing, engaged faces
• Candid interactions during breaks or panels

📌 Tip: Share your run-of-show with your video team early. It helps us anticipate big moments, not just react to them.

2. How to Brief Your Team (and Ours)

• Let your speakers know they’ll be on camera. They’ll bring more energy.
• Assign a point of contact to coordinate with the crew on-site.
• Share your goals: Is this for promo? Internal? Post-event email?

3. Where the Camera Should Be

Depending on your venue layout, we usually aim for:

• Wide shots from the back and sides
• A roaming camera for dynamic crowd shots
• On-stage angles or over-the-shoulder of speakers
• Drone or timelapse (if it’s a large-scale production)

4. Lighting & Sound Considerations

• Avoid overly dark rooms or colored lighting (red/blue can ruin skin tones)
• Keep a “quiet area” if you plan to film testimonials or interviews

5. See It in Action: 5 Real Event Highlight Videos We Loved

1. GIRO Event Highlight Video

2. Fa Chai

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3. Piano

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4. AWS - Vivatech

5. Amazon Fast Forward

6. What Happens After the Shoot?

• You’ll get a fast-cut, high-energy video with your branding (If you requested video editing)
• We can repurpose your content into:
   → Short LinkedIn clips
   → Speaker quote reels
   → Recap videos for sponsors
   → Instagram stories or vertical clips

📥 Want a Personalized Plan?

Send us your event schedule, we’ll build a filming game plan around it.